24/08/2018    S162    - - Works - Contract notice - Restricted procedure 
I.II.III.IV.VI.

United Kingdom-Edinburgh: Construction work

2018/S 162-369536

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
United Kingdom
Contact person: Caroline Brown
Telephone: +44 1316509643
E-mail: c.m.brown@ed.ac.uk
NUTS code: UKM75

Internet address(es):

Main address: http://www.ed.ac.uk/schools-departments/procurement/supplying

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107

I.2)Information about joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

EC0787 Building Maintenance and Small Works (up to 50 000 GBP)

Reference number: EC0787
II.1.2)Main CPV code
45000000
II.1.3)Type of contract
Works
II.1.4)Short description:

The University of Edinburgh wishes to appoint a number of contractors to carry out reactive building maintenance and planned small works (up to the value of 50 000 GBP (excluding VAT)) across the University estate. The contractor(s) will be required to manage all trades relating to building maintenance and small works up to the value of 50 000 GBP, the delivery of which will be carried out around core business, and often in occupied buildings. The majority of the maintenance work will be fabric related, but there will also be a requirement to manage other trades, including mechanical and electrical, from time to time. Suppliers will be expected to plan works with the end user’s operations in mind, and tailor a customer focused service with strong planning and communication throughout their organisation.

II.1.5)Estimated total value
Value excluding VAT: 6 520 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2)Description
II.2.1)Title:

Humanities, Arts and Social Sciences/Accommodation, Catering and Events

Lot No: 2
II.2.2)Additional CPV code(s)
45000000
45453100
II.2.3)Place of performance
NUTS code: UKM75
Main site or place of performance:

Humanities, Arts and Social Sciences/Accommodation, Catering and Events

II.2.4)Description of the procurement:

Lot 2: Humanities, Arts and Social Sciences/Accommodation, Catering and Events.

The University of Edinburgh wishes to appoint a number of contractors to carry out reactive building maintenance and planned small works (up to the value of 50 000 GBP (excluding VAT)) across the University estate. The contractor(s) will be required to manage all trades relating to building maintenance and small works up to the value of 50 000 GBP, the delivery of which will be carried out around core business, and often in occupied buildings. The majority of the maintenance work will be fabric related, but there will also be a requirement to manage other trades, including mechanical and electrical, from time to time. Suppliers will be expected to plan works with the end user’s operations in mind, and tailor a customer focused service with strong planning and communication throughout their organisation.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 2 520 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:

This procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T messaging system. For further instructions, please refer to the ESPD Guidance document attached to this project in PCS-T.

We will apply a 2 stage process:

Stage 1: Pre-Qualification via the ESPD (Scotland). When completing, bidders must have regard for the statements in this OJEU Notice that detail specific requirements. Bidders must:

(a) Pass the minimum standards in ESPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can be found in Section III of this Notice;

(b) Complete the scored ESPD Section 4C found in the PCS-T Technical envelope. Statements for these questions can be found in Section III.1.3 of this Notice. Section 4C will be scored as per the scoring methodology detailed below. The 6 highest scoring bidders, who score 50 % and above, will be invited to submit a tender.

Stage 2: Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation.

Objective Criteria for Shortlisting — ESPD Section 4C scoring methodology:

1) Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion;

2) Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability;

3) Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature;

4) Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients;

5) Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

Scored ESPD Section 4C question weighting:

— 4C.1.2 Experience Statement 1 (15 percent),

— 4C.1.2 Experience Statement 2 (10 percent),

— 4C.1.2 Experience Statement 3 (for info only),

— 4C.2 Technical Bodies Statement 1 (20 percent),

— 4C.2 Technical Bodies Statement 2(20 percent),

— 4C.3 Facilities Statement 1 (15 percent),

— 4C.4 Supply Chain Management Statement 1 (10 percent),

— 4C.7 Environmental Statement 1 (10 percent).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

II.2)Description
II.2.1)Title:

Meds and Vets/Science and Engineering

Lot No: 1
II.2.2)Additional CPV code(s)
45000000
45453100
II.2.3)Place of performance
NUTS code: UKM75
Main site or place of performance:

Meds and Vets/Science and Engineering

II.2.4)Description of the procurement:

Lot 1: Meds and Vets/Science and Engineering — The University of Edinburgh wishes to appoint a number of contractors to carry out reactive building maintenance and planned small works (up to the value of 50 000 GBP (excluding VAT)) across the University estate. The contractor(s) will be required to manage all trades relating to building maintenance and small works up to the value of 50 000 GBP, the delivery of which will be carried out around core business, and often in occupied buildings. The majority of the maintenance work will be fabric related, but there will also be a requirement to manage other trades, including mechanical and electrical, from time to time. Suppliers will be expected to plan works with the end user’s operations in mind, and tailor a customer focused service with strong planning and communication throughout their organisation.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
Value excluding VAT: 4 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:

This procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T messaging system. For further instructions, please refer to the ESPD Guidance document attached to this project in PCS-T.

We will apply a 2 stage process:

Stage 1: Pre-Qualification via the ESPD (Scotland). When completing, bidders must have regard for the statements in this OJEU Notice that detail specific requirements. Bidders must:

(a) Pass the minimum standards in ESPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can be found in Section III of this Notice;

(b) Complete the scored ESPD Section 4C found in the PCS-T Technical envelope. Statements for these questions can be found in Section III.1.3 of this Notice. Section 4C will be scored as per the scoring methodology detailed below. The six highest scoring bidders, who score 50 % and above, will be invited to submit a tender.

Stage 2: Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation.

Objective Criteria for Shortlisting - ESPD Section 4C scoring methodology:

1) Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion;

2) Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability;

3) Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature;

4) Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients;

5) Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

Scored ESPD Section 4C question weighting:

— 4C.1.2 Experience Statement 1 (15 percent),

— 4C.1.2 Experience Statement 2 (10 percent),

— 4C.1.2 Experience Statement 3 (for info only),

— 4C.2 Technical Bodies Statement 1 (20 percent),

— 4C.2 Technical Bodies Statement 2 (20 percent),

— 4C.3 Facilities Statement 1 (15 percent),

— 4C.4 Supply Chain Management Statement 1 (10 percent),

— 4C.7 Environmental Statement 1 (10 percent).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

For each lot:

ESPD 4A.1 Statement

If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

— Gas Safe Registration,

— Membership of SNIPEF or Equivalent,

— Membership of B and ES,

— Member of SELECT, NICEIC or equivalent,

— Employees operating under this contract hold the appropriate SJIB grading card status or equivalent,

— Suppliers must hold KRONE approved contractor status or employ a KRONE approved contractor,

— Suppliers or their subcontractors workforce must hold PASMA and IPAF,

— The successful supplier or their sub-contracted partner should be a member of NASC (National Access and Scaffolding Confederation) or equivalent, and compliant with TG20: 13 Good Practice Guidance for Tube and Fitting Scaffolding,

— Suppliers or their sub-contractor should be a current member of the Contract Flooring Association (CFA) or equivalent.

The following accreditation will be asked for information purposes only:

— Member of Water Safe,

— CSCS

III.1.2)Economic and financial standing
List and brief description of selection criteria:

ESPD 4B.1.1 Statement: Bidders will be required to have the following minimum “general” yearly turnover for the last (3) years:

Lot 1: 8 000000 GBP,

Lot 2: 5 040 000 GBP.

ESPD 4B.3 Statement: Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.

ESPD 4B.5.1 Statement: For all lots, It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP

Public Liability Insurance = 10 000 000 GBP

http://www.hse.gov.uk/pubns/hse40.pdf

ESPD 4B.6 Statement 1: Where the bidder is providing a submission on behalf of a subsidiary company, upon request, the bidder must obtain a Parent Company Guarantee prior to commencement of any subsequently awarded contract.

ESPD 4B.6 Statement 2: Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations.

Bidders must be able to provide upon request, their 3 most recent sets of annual audited accounts, including profit and loss information, and the following ratios:

— Current Ratio,

— Quick Ratio,

— Debtors Turnover Ratio,

— Return on Assets,

— Working Capital,

— Debt to Equity Ratio,

— Gross Profit Ratio.

A review of your ratios and audited accounts may be undertaken. In some cases this review may lead to an additional request for further financial information to help clarify any potential issues raised.

This information may be used to assess financial sustainability.

III.1.3)Technical and professional ability
List and brief description of selection criteria:

For all Lots:

ESPD 4C.1.2 Statement 1 : Bidders will be required to provide 3 examples of works carried out during the past 5 years that demonstrate that you have experience to deliver the works described in the OJEU Contract Notice which are similar in value and complexity of estate. These examples should demonstrate experience of delivering both lower value (below 1 000 GBP) and higher value (up to 50 000 GBP) works. Bidders should refer to the guidance document detailing what should be included in the response.

ESPD 4C.1.2 Statement 2: Bidders are required to demonstrate how they have planned all work requests issued to them of varying value, achieved a high percentage of specified completion deadlines and how they have ensured that any urgent reactive service requests were managed without compromising the quality of any finished work.

ESPD 4C.1.2 Statement 3: For information only; Community benefits requirements will be included in this contract. Please see PCST for more details.

ESPD 4C.2 Statement 1: Bidders are required to describe in detail how they have pro-actively managed the Health and Safety issues of current and past contracts, with particular emphasis on the safety of employees and all third parties affected by their works. Responses should identify any examples of work within sensitive or hazardous environments, e.g. residential accommodation, laboratories, animal houses and areas where asbestos may be present, etc. Bidder’s response should must include detail of any accidents, near misses, cases of ill health and enforcement action from HSE within the last 3 years. Describe what corrective actions were put in place as a result of any significant incidents.

ESPD 4C.2 Statement 2: Bidders are required to describe how they have ensured that their staff have had the relevant skills, qualifications and experience, to deliver the work required for contracts similar in size and complexity to this one. This should include details of how bidders ensure that their work across a range of trades and specialisms has kept pace with relevant industry standards, good practice and technological developments. Responses should also include information about how Contract/Account Managers are developed and supported in their role

ESPD 4C.3 Statement 1: Bidders should provide an example of a Service Level Agreement (SLA) or equivalent which their organisation commits to with other customers which includes the following as a minimum: specified response times to reactive call outs, complaint handling procedures, estimate submission procedures, project delivery, and making good of defects procedures. Bidders will be evaluated on the practices they have in place to ensure they meet the SLA example (or equivalent) provided and the processes they have in place to demonstrate how this is reviewed with their customers.

ESPD 4C.4 Statement 1: Bidders are required to describe the internal procedures their organisation has used in previous contracts to implement and manage planned project work and reactive maintenance purchase orders from first contact to commencement and completion on site. Bidders' own principal work activities/skills should be identified and the mechanisms employed to procure, manage and review all sub-contracted work and subcontractor appointments should be described in detail:

(a) For planned project work;

(b) Reactive maintenance.

ESPD 4C.7 Statement 1: Bidders are required to provide details of their current environmental management measures, including receipt and verification of waste transfer note with regard to the disposal of waste (including any hazardous materials) and any innovative measures they have employed to reduce / offset their carbon footprint.

Minimum level(s) of standards possibly required:

For all lots:

ESPD 4D.1 1st Statement: Quality Management. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).

ESPD 4D.1 2nd Statement: Health and Safety. The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, in the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

ESPD 4D1.1 1st Statement: Quality Management. If the bidder does not hold UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), then the bidder must have the following:

A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

ESPD 4D1.1 2nd Statement: Health and Safety. If the bidder does not hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, in the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum, then the bidder must have the following:

A regularly reviewed and documented policy for Health and Safety (H and S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale relevant to the nature and scale of your operations and set out responsibilities for H and S management at all levels within the organisation. The policy must be relevant operations and set out your company’s responsibilities of H and S management and compliance with legislation.

Note: Organisations with fewer than 5 employees are not required by law to have a documented policy statement.

ESPD 4D.2 Statement: The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.

ESPD 4D.2.1 Statement: If the bidder does not hold UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, then the bidder must have the following:

A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder’s environmental emergency response procedures including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control).

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As detailed within the ITT documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 25/09/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 31/10/2018
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Approximately 12 months prior to the expiration of this agreement.

VI.2)Information about electronic workflows
VI.3)Additional information:

Note: Bidders and subcontractors engaged in the delivery of this contract may be excluded if they have not met applicable social, environmental and labour obligations under national, EU, and international law (as indicated in ESPD section 3D). Without prejudice to any relevant obligations, suppliers should note that this includes obligations for certain organisations under:

— the Modern Slavery Act 2015 (available at http://www.legislation.gov.uk/ukpga/2015/30/contents/enacted),

— the ILO conventions and other measures listed in Annex X of Directive 2014/24/EU (available at http://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32014L0024&from=EN)

— the Equality Act 2010, in regards to the protected characteristics of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation (available at https://www.legislation.gov.uk/ukpga/2010/15/contents)

— the Employment Relations Act 1999 (Blacklists) Regulations 2010 (http://www.legislation.gov.uk/uksi/2010/493/contents/made) — this is grounds for mandatory exclusion or termination at any procurement or contract stage

At any stage, bidders and/or relevant sub-contractors may be required to provide statements and means of proof demonstrating their compliance with these obligations or the reliability of their self-cleansing measures, including the annual statement as provided for by section 54 of the Modern Slavery Act for organisations with a turnover of 36 000 000 GBP or over.

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 11686. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

Alternative Community Benefits will be achieved through this contract

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The University intends to work in partnership with the Qualified Bidder(s) to identify robust, relevant and proportionate community benefits, which are intended to improve the economic, social or environmental wellbeing of Edinburgh city, the region and beyond. Such community benefits will need to support the vision and mission of the University of Edinburgh. The vision and mission of the University of Edinburgh can be found under the following link:

http://www.ed.ac.uk/governance-strategic-planning/strategic-planning/strategic-plan/vision-and-mission

Accordingly, community benefits will take the form of contractual performance requirements in addition to the main purpose of the contract.

Details will be included within the ITT documentation and bidders will be asked at ESPD stage (for information only) of previous examples.

(SC Ref:554050)

VI.4)Procedures for review
VI.4.1)Review body
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
United Kingdom
Telephone: +44 1316509643

Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
22/08/2018