20/12/2018    S245    - - Works - Contract notice - Open procedure 
I.II.III.IV.VI.

United Kingdom-London: Construction work

2018/S 245-560119

Contract notice

Works

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Royal Borough of Greenwich
5th Floor, The Woolwich Centre, Woolwich, 35 Wellington Street
London
SE18 6HQ
United Kingdom
Contact person: Mr Neil Thody
Telephone: +44 2033266959
E-mail: tenders@camerons.uk.com
NUTS code: UKI51

Internet address(es):

Main address: http://www.royalgreenwich.gov.uk/

Address of the buyer profile: http://www.royalgreenwich.gov.uk/

I.2)Information about joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Login
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Facilities Management Contracts for Corporate Property Services

Reference number: DN357139
II.1.2)Main CPV code
45000000
II.1.3)Type of contract
Works
II.1.4)Short description:

The Authority is seeking to establish 2 long term contracts to provide Facilities Management (FM) services to the Authority's corporate property asset portfolio. The contract will be awarded in 2 lots:

Lot 1: Building Fabric Repairs and Maintenance;

Lot 2: Mechanical and Electrical Servicing, Repairs and Maintenance.

Contracts will be awarded for an initial term of 5 years with an option to extend up to a maximum duration of 8 years. As set out at I.2, the Authority is acting as a central purchasing body on behalf of education establishments within the Royal Borough of Greenwich and as listed here: https://www.royalgreenwich.gov.uk/directories/200280/education_schools_and_nurseries

II.1.5)Estimated total value
Value excluding VAT: 40 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2)Description
II.2.1)Title:

Lot 1: Building Fabric Repairs and Maintenance

Lot No: 1
II.2.2)Additional CPV code(s)
45210000
50700000
II.2.3)Place of performance
NUTS code: UKI51
Main site or place of performance:

Royal Borough of Greenwich.

II.2.4)Description of the procurement:

The Contract involves the following:

1) Responsive repairs to external fabric (walls, roofs, windows and doors) of buildings to arrest building degradation and damage and to maintain the building in a weathertight and safe condition;

2) Responsive repairs and maintenance to external areas of the corporate property assets such as paving, paths, steps, fencing, walls and other hard landscaping;

3) Responsive repairs and maintenance to internal fabric to maintain the building in good serviceable operation. The contract will be a long term contract for 5 years with an option to extend up to a maximum of 8 years.

Works/services to be undertaken to a range of property types including, but not limited to: schools, libraries, leisure centres, community buildings, offices, depots, industrial and retail units.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 24 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The contract will be awarded for 5 years with the option to extend up to 3 times for a further 3 years up to a maximum of 8 years in multiples of 12 months. The decision to extend is at the sole discretion of the Authority.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Lot 2: Mechanical and Electrical Servicing, Repairs and Maintenance

Lot No: 2
II.2.2)Additional CPV code(s)
50000000
79993000
II.2.3)Place of performance
NUTS code: UKI51
Main site or place of performance:

Royal Borough of Greenwich.

II.2.4)Description of the procurement:

The contract involves the planned servicing and maintenance of:

1) gas fired boiler plant;

2) water pumps;

3) heating and cooling systems;

4) mechanical extract fans;

5) door entryphone systems and access controls;

6) fire alarm and fire detection systems;

7) security systems;

8) emergency lighting installations;

9) responsive repairs to all mechanical plant in the event of failure;

10) responsive repairs to all electrical systems in the event of failure.

The contract will be a long term contract for 5 years with an option to extend up to a maximum of 8 years.

Works/services to be undertaken to a range of property types including, but not limited to: schools, libraries, leisure centres, community buildings, offices, depots, industrial and retail units.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 16 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The contract will be awarded for 5 years with the option to extend up to 3 times for a further 3 years up to a maximum of 8 years in multiples of 12 months. The decision to extend is at the sole discretion of the Authority.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As stated in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As stated in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 244-508670
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 25/01/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 25/01/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

Tenderers are advised to ensure they allow sufficient time to submit their tenders prior to the tender submission deadline to ensure any issues with uploading the documents can be resolved before the closing time. In accordance with the conditions of contract, the Authority reserves the right to require a parent company guarantee and/or bond from any successful tenderer.

The Authority reserves the right to carry out additional financial checks on all organisations tendering for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council’s requirements and remain financially viable to fulfil the requirements under the contract.

VI.4)Procedures for review
VI.4.1)Review body
High Court of England and Wales, Royal Courts of Justice
Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000
VI.4.2)Body responsible for mediation procedures
High Court of England and Wales, Royal Courts of Justice
Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

In accordance with Regulations 92 to 104 of the Public Contracts Regulations 2015 (as amended), the Authority will incorporate a minimum 10 calendar days standstill period starting from the date when the contract award was notified to bidders. Unsuccessful bidders will be provided with a information in the “Award Decision Notice” at the start of the standstill period including details of their bid in relation to the winning bid comprising the reasons for the decision, the characteristics and relative advantages of the successful tender, the score of the economic operators and the name of the economic operator to be awarded the contract. Tenderers have a right of appeal provided for within the Public Contracts Regulations 2015 (as amended). Any such proceedings must be brought in the High Court of England and Wales.

VI.4.4)Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1 2AS
United Kingdom
Telephone: +44 207261234
VI.5)Date of dispatch of this notice:
17/12/2018