08/04/2019    S69    - - Supplies - Contract notice - Negotiated procedure 
I.II.III.IV.VI.

United Kingdom-Reading: Machinery for mining, quarrying, construction equipment

2019/S 069-163530

Contract notice – utilities

Supplies

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses
Thames Water Utilities Limited
Procurement Support Centre — 3rd Floor East, C/O Mail Room, Rose Kiln Court
Reading
RG2 0BY
United Kingdom
E-mail: procurement.support.centre@thameswater.co.uk
NUTS code: UKJ11

Internet address(es):

Main address: www.thameswater.co.uk

I.2)Information about joint procurement
I.3)Communication
Access to the procurement documents is restricted. Further information can be obtained at: https://www.thameswater.co.uk/procurement
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.thameswater.co.uk/procurement
Tenders or requests to participate must be submitted to the abovementioned address
I.6)Main activity
Water

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Plant Equipment (Supply of)

Reference number: FA1332
II.1.2)Main CPV code
43000000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The successful service provider(s) will be expected to offer a wide range of plant assets which meet our technical, commercial and environmental requirements. We are looking for a supplier(s) who can offer a strong technical support and expertise to us which will include up-front advice on the suitability/technical parameters of the assets as well as post-delivery support and assistance.

In addition, as future technologies displace existing technical solutions and obsolescence of the associated component parts/spares increases, the service provider(s) will also be expected to provide their technical expertise/assistance to bring innovations where appropriate.

The geographic span of our current asset estate covers London and the whole of the Thames Valley region.

This procurement will be split into 2 lots:

— lot 1: high usage plant equipment (such as dumpers, excavators, generators; and

— lot 2: specialist plant equipment (such as trailer, sand skimmer, fuel bowser).

II.1.5)Estimated total value
Value excluding VAT: 14 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Thames Water reserves the right to award multiple lots to 1 bidder.

II.2)Description
II.2.1)Title:

High Usage Plant Equipment

Lot No: 1
II.2.2)Additional CPV code(s)
16700000
34390000
45252110
II.2.3)Place of performance
NUTS code: UKI
NUTS code: UKJ
Main site or place of performance:

Whole of the Thames Water region.

II.2.4)Description of the procurement:

Lot 1 covers the purchase of plant equipment which Thames Water uses on a frequent basis and are critical to their operations. Such assets include, but not limited to excavators, dumpers, generators, tractors etc.

The successful supplier(s) will be expected to provide new assets based on Thames Water's specification within the agreed lead times. The machinery will be fuel powered, but carbon zero alternatives will be considered.

The anticipated volume of plant equipment included in this lot is circa 190 assets.

A maximum of 2 suppliers (likely to be a dealership and broker) will be awarded the Framework Agreement under which mini-competitions would take place for specific plant requirements. Pricing mechanisms and criteria will be put in place in order to allow fair and equal competition.

We are seeking a strategic partnership with suppliers who can not only supply the goods but provide technical support and insight on best products available to meet our needs, taking into consideration environmental, criticality, maintenance and fit-for purpose factors.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 8 200 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

Any agreement awarded would be for an initial duration of 2 years, with options to extend annually up to a maximum overall term of 8 years.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

Any agreement awarded would be for an initial duration of 2 years, with options to extend annually up to a maximum overall term of 8 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Specialist Plant Equipment

Lot No: 2
II.2.2)Additional CPV code(s)
43000000
II.2.3)Place of performance
NUTS code: UKI
NUTS code: UKJ
Main site or place of performance:

Whole of the Thames Water region.

II.2.4)Description of the procurement:

Lot 2 covers the purchase of all specialist plant equipment. Such assets include, but not limited to, sand skimmers, pressure washers, trailers, bowsers, etc.

The successful supplier(s) will be expected to provide new assets based on Thames Water's specification within the agreed lead times.

The anticipated volume of plant equipment included within this lot is circa 220 assets.

Because of the more specialist nature of these assets, the intention is to award to up to 6 suppliers. Each asset included in this lot will be awarded to the most suitable supplier and multiple assets can be awarded to 1 supplier.

We are seeking a strategic partnership with suppliers who can not only supply the goods but provide technical support and insight on best products available to meet our needs, taking into consideration environmental, criticality, maintenance and fit-for purpose factors.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 5 800 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:

Any agreement awarded would be for an initial duration of 2 years, with options to extend annually up to a maximum overall term of 8 years.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 10
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

Any agreement awarded would be for an initial duration of 2 years, with options to extend annually up to a maximum overall term of 8 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As detailed in the PQQ.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4)Objective rules and criteria for participation
List and brief description of rules and criteria:

As detailed in the PQQ Documentation.

III.1.5)Information about reserved contracts
III.1.6)Deposits and guarantees required:

Bonds and/or parent company guarantees of performance and financial standing may be required.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Specified in the Invitation to Negotiate.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortia may be required to form a legal entity prior to award.

III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 8
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 23/04/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Between 2–8 years.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

All suppliers who wish to respond to this notice must request a pre-qualification questionnaire (PQQ) by using the link in Section I.3) of this notice, i.e. https://www.thameswater.co.uk/procurement

VI.4)Procedures for review
VI.4.1)Review body
Thames Water Utilities Limited
Reading
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Thames Water Utilities Limited will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

The Utilities Contracts Regulations 2016 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained
Thames Water Utilities Limited
Reading
United Kingdom
VI.5)Date of dispatch of this notice:
03/04/2019